Post by pistonschick on Aug 3, 2011 21:59:08 GMT -8
Listed below (and attached) please find the REVISED Constitution and Bylaws for Piston's Wild Motorsports effective January 12, 2010.
Thank you for your interest in the workings of the Piston's Wild Motorsports Club.
Kind regards,
Crystal Crowder
Club President
(360) 606-1648
* * * * *
PISTON’S WILD, INC.
CONSTITUTION & BY-LAWS
REVISED JANUARY 12, 2010
The Constitution and By-Laws were written and devised by the originating Founding members: Crystal L. Crowder, Darel C. Crowder & Bill Manbeck on February 7, 2007.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the January 12, 2010 club meeting in Vancouver, Washington.
ARTICLE I
NAME AND PURPOSE
Sec. 1 The name of the Corporation is PISTON’S WILD, Incorporated of Ridgefield, Washington. The club will also be known as Piston’s Wild Motorsports.
Sec. 2 The primary purpose of this Corporation is to promote family recreation and to promote the efforts of maintaining off-road recreation in the Pacific Northwest through the use of recreational vehicles and to preserve the land and surroundings, which are traveled. The secondary purpose of this Corporation is to promote coordination with outdoor off-road recreation user groups in the Pacific Northwest by means of integration and education. PISTON’S WILD, Incorporated is a non-profit corporation.
Sec. 3 The mission of PISTON’S WILD, INC. is to serve the interests of motor sports enthusiasts by pursuing, promoting and protecting the future of amateur motorsports (competition and recreation) in the Pacific Northwest.
Sec. 4 All PISTON’S WILD, INC. members will abide by the written rules of this Constitution.
ARTICLE II
APPLICATION FOR MEMBERSHIP
Sec. 1 Interested applicants will receive a copy of the application and by-laws
Sec. 2 Upon submission of application and payment of $25.00 application fee, applicants are invited to attend 3 events over the next 6 moths in order to determine if the club is the right fit for them. Events to include at least 1 club meeting, 1 official club work party, and 1 official club fun run.
Sec. 3 Upon completion of applicant requirements, new applicants will be put to the required 100% accepting vote of the active Piston’s Wild club members in attendance at the next scheduled club meeting.
Sec. 4 If for some reason the applicant decides that Piston’s Wild is not the club for them, the applicant needs to notify the Piston’s Wild club sponsor prior to voting and $15.00 of the application fee will be refunded. If Piston’s Wild club members cannot come to a unanimous decision regarding applicant membership, the entire $25.00 application fee will be refunded promptly.
ARTICLE III
MEMBERSHIP
Sec. 1 Membership of this Corporation shall be open to the residents of The Pacific Northwest (Washington, Oregon and Idaho), of good moral character and in good standing in the community, over the age of 18 and must possess a desire to compete, spectate or otherwise participate in off-road activities including recreational and/or competition.
Sec. 2 A paid membership to the club includes all of the paying members immediate family members (spouse, children under 18 years of age). Within 30 days of family membership being voted into the club, the spouse may decide to also be a paying member of the club, therefore receiving the opportunity to possess their own separate vote.
Sec. 3 New applicants for membership shall be given a copy of the constitution and by-laws. This is the responsibility of the sponsoring member and the active Vice-President of the corporation.
Sec. 4 Each member shall be required to attend one regular meeting and one annual outing each year to remain in good standing.
Sec. 5 Withdrawl of any member of this Corporation shall become effective upon their written notice to any officer of the Corporation.
Sec.6 The member is responsible to inform the Club of any changes in contact information.
Sec 7. Upon termination of Piston’s Wild club membership, either voluntary or involuntary, all Piston’s Wild vehicle insignia(s) must be immediately removed and returned to the club.
Sec. 8 Honorary membership will be awarded on an as-needed basis by 100% vote of active Piston’s Wild club members. Honorary members pay no dues and do not have voting privileges.
ARTICLE IV
FEES AND DUES
Sec. 1 All club members shall pay club dues of $10.00 per year. In addition, all club members must be a paid member, in good standing of at least one recognized organization dedicated to the future of motorized recreation (for example: PNW - $35, OSSA - $25, AMA - $39).
Dues shall be payable on or before January 1, of each year. Members will not be allowed to participate until club dues are paid and will then have 30 days to provide proof of associated membership.
Sec. 2 All club insignia shall be purchased and displayed by active members and their immediate families only.
Sec. 3 Honorary members pay no dues.
ARTICLE V
MEETINGS
Sec. 1 This Corporation shall meet regularly on a monthly basis, with the exception of December, at a day and time agreed upon by the majority vote of the members. A meeting of officers and trustees shall be held when called by a member of the board or founding member.
Sec. 2 A special meeting may be called by the President, next officer, or founding member as needed.
Sec. 3 The order of meetings shall be as specified:
1. Meeting called to order.
2. Call of roll.
3. Read minutes of previous meeting.
4. Read Treasurer report.
5. Delegates report.
6. Events report.
7. Old Business.
8. New Business.
9. Any good of the order.
10. Adjourn.
Sec. 4 Board members will review the minutes from the past year at a Special meeting in January. This will be to determine errors, omissions and follow-up on any outstanding issues.
ARTICLE VI
OFFICERS
Sec. 1 The Corporation Officers shall consist of a President, Vice President, Secretary, and Treasurer who will be elected every year.
Sec. 2 Nomination of officers shall be held at the 4th quarter meetings (Oct., Nov., and Dec.) and elections will be held in January. Dues must be paid in full to be eligible to vote or hold an officer position. New officers will preside at the February meeting. A member must be active in the club for one year to be elected to an officer position, however may be appointed to an office.
Sec. 3 There is one elective vote per paid membership.
Sec. 4 A vacancy of any officer other than the President will be filled by nomination by the remaining board officers.
ARTICLE VII
OFFICERS RESPONSIBILITIES
Sec. 1 PRESIDENT: It shall be the duty of the President to preside at all meetings. The President shall have the power to appoint positions or committees as necessary to carry on the activities of the Corporation. The President shall be the Chief Executive of the Corporation and Chairman of the Board of Trustees. The President, with the Secretary or Treasurer shall sign all certificates of membership, deeds, contracts or other instruments necessary to the operation of the Corporation. The President shall take care of all Corporation equipment. It is his duty to make sure all necessary equipment gets to each event. If he cannot attend an event, he must make arrangements to have equipment taken by another club member.
Sec. 2 VICE PRESIDENT: It shall be the duty of this officer to assist the President at all meetings and club functions. During the absence of the President, the Vice-President shall take charge. He will also be in charge of all new applicants and visitors as far as introductions and necessary forms. The Vice-President is also Sergeant-of-Arms, and as such, maintains order at meetings.
Sec. 3 SECRETARY: The Secretary shall perform all duties connected with reports, correspondence, minutes, history of the organization and record keeping of the Corporation. Any other officer may be the agent of record with the Oregon State Corporation. The Secretary shall take roll and minutes at all club meetings and outings.
Sec. 4 TREASURER: The Treasurer shall handle all receipts, disbursements and funds of the Corporation and shall be required to keep necessary financial records and to submit a financial report at the Corporations regular meetings. Use of any Corporation funds shall require a majority vote of all members present at any regular or special meeting. If approved, the Corporation checks are to be signed by the President, Vice President or Treasurer, who will all be on record at the bank in which the Corporation does business. The Treasurer shall collect membership dues and money from the sale of promotional items and all other club monies. There shall be an annual financial review effective January of each year. Those present shall be at least the President, Vice President and the Secretary (or three Members in good standing).
Sec. 5 THERE SHALL BE NO MONETARY COMPENSATION to any officer, trustee, or any member of the Corporation for work rendered on any Corporation business or activity. No officer or member of the Corporation shall use it as a means of furthering any personal, political, or other aspirations. The organization may vote to pay expenses of any representative. Reimbursement will not be made until receiving receipts. Two board members must initial all receipts.
ARTICLE VIII
APPOINTMENTS
Sec. 1 BOARD OF TRUSTEES: There shall be three (3) trustees consisting of a three (3) year term, a two (2) year term and a one (1) year term. The new trustee for each year shall be appointed by the incoming President. Any vacancy in the board of trustees shall be filled by the current President. The immediate past-president shall be an official member of the board of trustees. In addition, the current President shall serve as Chairman of the Board of Trustees.
This board of five members would be brought in to handle any situations that might reflect poorly on the club as well as to mediate any internal issues the club might encounter.
Sec. 2 DELEGATES: The delegates will attend to business meetings so designated by the Corporation which pertain to the Corporations purpose and then report to the members at the next club meeting. Delegates will be appointed by the incoming President.
Sec. 3 SPECIAL EVENTS COORDINATOR: Will be responsible for planning, coordinating, and implementing fundraising activities for the club. The Special Events Coordinator will be appointed by the incoming President.
Sec. 4 SOCIAL EVENTS COORDINATOR: Will be responsible for planning, coordination, and implementing non-motorized social activities for the club including the annual December holiday event. The Social Events Coordinator will be appointed by the incoming President.
Sec. 5 WORK PARTY COORDINATOR: Will be responsible for scheduling and supervising all work parties that involve building or maintaining trails or clean-up of forest areas. This also includes any other forest work tasks in cooperation with the governing land manager or other user groups of the forest. The Work Party Coordinator will b appointed by the incoming President.
Sec. 6 SAFETY & EDUCATION COORDINATOR: Will be responsible for creation, management and distribution of safety and educational materials in alignment with the clubs mission and purpose. This position is also responsible for planning and implementing safety procedures at all club events and activities as well as maintaining the Safety and Education section of the club forum. The Safety and Education Coordinator will be appointed by the incoming President.
Sec. 7 OREGON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Oregon land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Oregon land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Oregon Land Matters Chairperson will be appointed by the incoming President.
Sec. 8 WASHINGTON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Washington land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Washington land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Washington Land Matters Chairperson will be appointed by the incoming President.
ARTICLE IX
AMENDMENTS
Proposals to amend this Constitution and By-Laws must be in writing and approved by 100% of members in attendance and by absentee ballots. Such proposals to amend this Constitution and By-Laws must be submitted in writing and in the member’s only section of Piston’s Wild forum at least 30 days prior to the monthly meeting in March or September. Proposed amendments must be presented in writing to Piston’s Wild monthly club meeting AND Piston’s Wild forum to be voted on. Proposals need to be read and open for discussion at 2 club meetings prior to being voted on. (unless an emergency exists as determined by the board). Any active member in good standing shall have the right to make a motion. Amendments so adopted will take effect immediately. At least one Founding member must have an opportunity to review the proposals before they are voted on as long as there is an active Founding member in good standing in the club.
ARTICLE X
DISILLUSIONMENT
Distributions of all assets upon dissolution of final liquidation are:
1. Payment of all debts of the Corporation.
2. The return of all loaned equipment.
3. All surplus assets to be given to Doernbecher’s Children’s Hospital.
ARTICLE XI
LEGAL LIABILITY
The Corporation shall in no way be legally liable and/or responsible for the actions of its members. All applicants for membership shall sign such an acknowledgement, waiver or disclaimer, which is incorporated into the membership application.
Competition members of the organization in good standing may utilize the indicator of “Piston’s Wild Racing Team” with the understanding that fair play, good sportsmanship and accordance with governmental laws are a prerequisite for utilization of said indicator. All printed materials using “Piston’s Wild” shall be approved in advance by Darel and Crystal Crowder. All requests for uses of the trademarked “Piston’s Wild” must be submitted in writing to Darel and Crystal Crowder for approval at least 60 days prior to publication.
ARTICLE XII
MISCELLANEOUS
Sec. 1 All club members are expected to respect and abide by all state laws while on state roads and while on off-road recreation areas.
Sec. 2 Voting on new officers and members shall be by secret ballot. Prospective members will be notified in writing within one week. Absentee ballots may be cast in writing by members who have to work or are sick, with the approval of the President and the Board of Trustees.
Thank you for your interest in the workings of the Piston's Wild Motorsports Club.
Kind regards,
Crystal Crowder
Club President
(360) 606-1648
* * * * *
PISTON’S WILD, INC.
CONSTITUTION & BY-LAWS
REVISED JANUARY 12, 2010
The Constitution and By-Laws were written and devised by the originating Founding members: Crystal L. Crowder, Darel C. Crowder & Bill Manbeck on February 7, 2007.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the January 12, 2010 club meeting in Vancouver, Washington.
ARTICLE I
NAME AND PURPOSE
Sec. 1 The name of the Corporation is PISTON’S WILD, Incorporated of Ridgefield, Washington. The club will also be known as Piston’s Wild Motorsports.
Sec. 2 The primary purpose of this Corporation is to promote family recreation and to promote the efforts of maintaining off-road recreation in the Pacific Northwest through the use of recreational vehicles and to preserve the land and surroundings, which are traveled. The secondary purpose of this Corporation is to promote coordination with outdoor off-road recreation user groups in the Pacific Northwest by means of integration and education. PISTON’S WILD, Incorporated is a non-profit corporation.
Sec. 3 The mission of PISTON’S WILD, INC. is to serve the interests of motor sports enthusiasts by pursuing, promoting and protecting the future of amateur motorsports (competition and recreation) in the Pacific Northwest.
Sec. 4 All PISTON’S WILD, INC. members will abide by the written rules of this Constitution.
ARTICLE II
APPLICATION FOR MEMBERSHIP
Sec. 1 Interested applicants will receive a copy of the application and by-laws
Sec. 2 Upon submission of application and payment of $25.00 application fee, applicants are invited to attend 3 events over the next 6 moths in order to determine if the club is the right fit for them. Events to include at least 1 club meeting, 1 official club work party, and 1 official club fun run.
Sec. 3 Upon completion of applicant requirements, new applicants will be put to the required 100% accepting vote of the active Piston’s Wild club members in attendance at the next scheduled club meeting.
Sec. 4 If for some reason the applicant decides that Piston’s Wild is not the club for them, the applicant needs to notify the Piston’s Wild club sponsor prior to voting and $15.00 of the application fee will be refunded. If Piston’s Wild club members cannot come to a unanimous decision regarding applicant membership, the entire $25.00 application fee will be refunded promptly.
ARTICLE III
MEMBERSHIP
Sec. 1 Membership of this Corporation shall be open to the residents of The Pacific Northwest (Washington, Oregon and Idaho), of good moral character and in good standing in the community, over the age of 18 and must possess a desire to compete, spectate or otherwise participate in off-road activities including recreational and/or competition.
Sec. 2 A paid membership to the club includes all of the paying members immediate family members (spouse, children under 18 years of age). Within 30 days of family membership being voted into the club, the spouse may decide to also be a paying member of the club, therefore receiving the opportunity to possess their own separate vote.
Sec. 3 New applicants for membership shall be given a copy of the constitution and by-laws. This is the responsibility of the sponsoring member and the active Vice-President of the corporation.
Sec. 4 Each member shall be required to attend one regular meeting and one annual outing each year to remain in good standing.
Sec. 5 Withdrawl of any member of this Corporation shall become effective upon their written notice to any officer of the Corporation.
Sec.6 The member is responsible to inform the Club of any changes in contact information.
Sec 7. Upon termination of Piston’s Wild club membership, either voluntary or involuntary, all Piston’s Wild vehicle insignia(s) must be immediately removed and returned to the club.
Sec. 8 Honorary membership will be awarded on an as-needed basis by 100% vote of active Piston’s Wild club members. Honorary members pay no dues and do not have voting privileges.
ARTICLE IV
FEES AND DUES
Sec. 1 All club members shall pay club dues of $10.00 per year. In addition, all club members must be a paid member, in good standing of at least one recognized organization dedicated to the future of motorized recreation (for example: PNW - $35, OSSA - $25, AMA - $39).
Dues shall be payable on or before January 1, of each year. Members will not be allowed to participate until club dues are paid and will then have 30 days to provide proof of associated membership.
Sec. 2 All club insignia shall be purchased and displayed by active members and their immediate families only.
Sec. 3 Honorary members pay no dues.
ARTICLE V
MEETINGS
Sec. 1 This Corporation shall meet regularly on a monthly basis, with the exception of December, at a day and time agreed upon by the majority vote of the members. A meeting of officers and trustees shall be held when called by a member of the board or founding member.
Sec. 2 A special meeting may be called by the President, next officer, or founding member as needed.
Sec. 3 The order of meetings shall be as specified:
1. Meeting called to order.
2. Call of roll.
3. Read minutes of previous meeting.
4. Read Treasurer report.
5. Delegates report.
6. Events report.
7. Old Business.
8. New Business.
9. Any good of the order.
10. Adjourn.
Sec. 4 Board members will review the minutes from the past year at a Special meeting in January. This will be to determine errors, omissions and follow-up on any outstanding issues.
ARTICLE VI
OFFICERS
Sec. 1 The Corporation Officers shall consist of a President, Vice President, Secretary, and Treasurer who will be elected every year.
Sec. 2 Nomination of officers shall be held at the 4th quarter meetings (Oct., Nov., and Dec.) and elections will be held in January. Dues must be paid in full to be eligible to vote or hold an officer position. New officers will preside at the February meeting. A member must be active in the club for one year to be elected to an officer position, however may be appointed to an office.
Sec. 3 There is one elective vote per paid membership.
Sec. 4 A vacancy of any officer other than the President will be filled by nomination by the remaining board officers.
ARTICLE VII
OFFICERS RESPONSIBILITIES
Sec. 1 PRESIDENT: It shall be the duty of the President to preside at all meetings. The President shall have the power to appoint positions or committees as necessary to carry on the activities of the Corporation. The President shall be the Chief Executive of the Corporation and Chairman of the Board of Trustees. The President, with the Secretary or Treasurer shall sign all certificates of membership, deeds, contracts or other instruments necessary to the operation of the Corporation. The President shall take care of all Corporation equipment. It is his duty to make sure all necessary equipment gets to each event. If he cannot attend an event, he must make arrangements to have equipment taken by another club member.
Sec. 2 VICE PRESIDENT: It shall be the duty of this officer to assist the President at all meetings and club functions. During the absence of the President, the Vice-President shall take charge. He will also be in charge of all new applicants and visitors as far as introductions and necessary forms. The Vice-President is also Sergeant-of-Arms, and as such, maintains order at meetings.
Sec. 3 SECRETARY: The Secretary shall perform all duties connected with reports, correspondence, minutes, history of the organization and record keeping of the Corporation. Any other officer may be the agent of record with the Oregon State Corporation. The Secretary shall take roll and minutes at all club meetings and outings.
Sec. 4 TREASURER: The Treasurer shall handle all receipts, disbursements and funds of the Corporation and shall be required to keep necessary financial records and to submit a financial report at the Corporations regular meetings. Use of any Corporation funds shall require a majority vote of all members present at any regular or special meeting. If approved, the Corporation checks are to be signed by the President, Vice President or Treasurer, who will all be on record at the bank in which the Corporation does business. The Treasurer shall collect membership dues and money from the sale of promotional items and all other club monies. There shall be an annual financial review effective January of each year. Those present shall be at least the President, Vice President and the Secretary (or three Members in good standing).
Sec. 5 THERE SHALL BE NO MONETARY COMPENSATION to any officer, trustee, or any member of the Corporation for work rendered on any Corporation business or activity. No officer or member of the Corporation shall use it as a means of furthering any personal, political, or other aspirations. The organization may vote to pay expenses of any representative. Reimbursement will not be made until receiving receipts. Two board members must initial all receipts.
ARTICLE VIII
APPOINTMENTS
Sec. 1 BOARD OF TRUSTEES: There shall be three (3) trustees consisting of a three (3) year term, a two (2) year term and a one (1) year term. The new trustee for each year shall be appointed by the incoming President. Any vacancy in the board of trustees shall be filled by the current President. The immediate past-president shall be an official member of the board of trustees. In addition, the current President shall serve as Chairman of the Board of Trustees.
This board of five members would be brought in to handle any situations that might reflect poorly on the club as well as to mediate any internal issues the club might encounter.
Sec. 2 DELEGATES: The delegates will attend to business meetings so designated by the Corporation which pertain to the Corporations purpose and then report to the members at the next club meeting. Delegates will be appointed by the incoming President.
Sec. 3 SPECIAL EVENTS COORDINATOR: Will be responsible for planning, coordinating, and implementing fundraising activities for the club. The Special Events Coordinator will be appointed by the incoming President.
Sec. 4 SOCIAL EVENTS COORDINATOR: Will be responsible for planning, coordination, and implementing non-motorized social activities for the club including the annual December holiday event. The Social Events Coordinator will be appointed by the incoming President.
Sec. 5 WORK PARTY COORDINATOR: Will be responsible for scheduling and supervising all work parties that involve building or maintaining trails or clean-up of forest areas. This also includes any other forest work tasks in cooperation with the governing land manager or other user groups of the forest. The Work Party Coordinator will b appointed by the incoming President.
Sec. 6 SAFETY & EDUCATION COORDINATOR: Will be responsible for creation, management and distribution of safety and educational materials in alignment with the clubs mission and purpose. This position is also responsible for planning and implementing safety procedures at all club events and activities as well as maintaining the Safety and Education section of the club forum. The Safety and Education Coordinator will be appointed by the incoming President.
Sec. 7 OREGON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Oregon land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Oregon land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Oregon Land Matters Chairperson will be appointed by the incoming President.
Sec. 8 WASHINGTON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Washington land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Washington land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Washington Land Matters Chairperson will be appointed by the incoming President.
ARTICLE IX
AMENDMENTS
Proposals to amend this Constitution and By-Laws must be in writing and approved by 100% of members in attendance and by absentee ballots. Such proposals to amend this Constitution and By-Laws must be submitted in writing and in the member’s only section of Piston’s Wild forum at least 30 days prior to the monthly meeting in March or September. Proposed amendments must be presented in writing to Piston’s Wild monthly club meeting AND Piston’s Wild forum to be voted on. Proposals need to be read and open for discussion at 2 club meetings prior to being voted on. (unless an emergency exists as determined by the board). Any active member in good standing shall have the right to make a motion. Amendments so adopted will take effect immediately. At least one Founding member must have an opportunity to review the proposals before they are voted on as long as there is an active Founding member in good standing in the club.
ARTICLE X
DISILLUSIONMENT
Distributions of all assets upon dissolution of final liquidation are:
1. Payment of all debts of the Corporation.
2. The return of all loaned equipment.
3. All surplus assets to be given to Doernbecher’s Children’s Hospital.
ARTICLE XI
LEGAL LIABILITY
The Corporation shall in no way be legally liable and/or responsible for the actions of its members. All applicants for membership shall sign such an acknowledgement, waiver or disclaimer, which is incorporated into the membership application.
Competition members of the organization in good standing may utilize the indicator of “Piston’s Wild Racing Team” with the understanding that fair play, good sportsmanship and accordance with governmental laws are a prerequisite for utilization of said indicator. All printed materials using “Piston’s Wild” shall be approved in advance by Darel and Crystal Crowder. All requests for uses of the trademarked “Piston’s Wild” must be submitted in writing to Darel and Crystal Crowder for approval at least 60 days prior to publication.
ARTICLE XII
MISCELLANEOUS
Sec. 1 All club members are expected to respect and abide by all state laws while on state roads and while on off-road recreation areas.
Sec. 2 Voting on new officers and members shall be by secret ballot. Prospective members will be notified in writing within one week. Absentee ballots may be cast in writing by members who have to work or are sick, with the approval of the President and the Board of Trustees.