Post by pistonschick on May 14, 2013 11:59:35 GMT -8
Listed below (and attached) please find the REVISED Constitution and Bylaws for Piston's Wild Motorsports effective March 12, 2013.
Thank you for your interest in the workings of the Piston's Wild Motorsports Club.
Kind regards,
Crystal Crowder
Club President
(360) 606-1648
* * * * *
PISTON’S WILD, INC.
CONSTITUTION & BY-LAWS
REVISED MARCH 12, 2013
The Constitution and By-Laws were written and devised by the originating Founding members: Crystal L. Crowder, Darel C. Crowder & Bill Manbeck on February 7, 2007.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the January 12, 2010 club meeting in Vancouver, Washington.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the March 12, 2013 club meeting in Vancouver, Washington.
ARTICLE I
NAME AND PURPOSE
Sec. 1 The name of the Corporation is PISTON’S WILD, Incorporated of Ridgefield, Washington. The club will also be known as Piston’s Wild Motorsports.
Sec. 2 The primary purpose of this Corporation is to promote family recreation and to promote the efforts of maintaining off-road recreation in the Pacific Northwest through the use of recreational vehicles and to preserve the land and surroundings, which are traveled. The secondary purpose of this Corporation is to promote coordination with outdoor off-road recreation user groups in the Pacific Northwest by means of integration and education. PISTON’S WILD, Incorporated is a non-profit corporation.
Sec. 3 The mission of PISTON’S WILD, INC. is to serve the interests of motorsports enthusiasts by pursuing, promoting and protecting the future of off road motorsports (competition and recreation) in the Pacific Northwest.
Sec. 4 All PISTON’S WILD, INC. members will abide by the written rules of this Constitution.
ARTICLE II
APPLICATION FOR MEMBERSHIP
Sec. 1 Interested applicants will receive a copy of the application and by-laws.
Sec. 2 Upon submission of application and payment of $25.00 application fee, applicants are required to attend a min of 5 events over the next 12 months in order to determine if the club is the right fit for them. Events must include at least 1 club meeting, 1 official club work party, and 1 official club fun run.
Sec. 3 Upon completion of applicant requirements and min 6 month application period, applicant eligibility will be announced at the next club meeting. Voting on new applicants will be put to the required 100% accepting vote of the active Piston’s Wild club members in attendance at the following scheduled club meeting.
Sec. 4 If for some reason the applicant decides that Piston’s Wild is not the club for them, the applicant needs to notify the Piston’s Wild club sponsor prior to voting and $15.00 of the application fee will be refunded. If Piston’s Wild club members cannot come to a unanimous decision regarding applicant membership, the entire $25.00 application fee will be refunded promptly. Applications on file that have not met min requirements will expire after 13 months and application fee will be forfeited.
ARTICLE III
MEMBERSHIP
Sec. 1 Membership of this Corporation shall be open to the residents of The Pacific Northwest (Washington, Oregon and Idaho), of good moral character and in good standing in the community, over the age of 18 and must possess a desire to compete, spectate or otherwise participate in off-road activities including recreational and/or competition.
Sec. 2 A paid membership to the club includes all of the paying members immediate family members (spouse/significant other, children under 18 years of age. Within 30 days of family membership being voted into the club, the spouse may decide to also be a paying member of the club, therefore receiving the opportunity to possess their own separate vote. Once a year in February, a spouse/significant other that previously opted out or at the time was not eligible may submit a request in writing to be approved by the board of trustees. No application fee will be required, but separate club dues will be required to obtain voting rights upon being approved by the board of trustees.
Sec. 3 New applicants for membership shall be given a copy of the constitution and by-laws. This is the responsibility of the sponsoring member and the active Vice-President of the corporation.
Sec. 4 Each member shall be required to attend one regular meeting and one annual outing each year to remain in good standing.
Sec. 5 Withdrawl of any member of this Corporation shall become effective upon their written notice to any officer of the Corporation.
Sec.6 The member is responsible to inform the Club of any changes in contact information.
Sec 7. Upon termination of Piston’s Wild club membership, either voluntary or involuntary, all Piston’s Wild vehicle insignia(s) must be immediately removed and returned to the club.
Sec. 8 Honorary membership will be awarded on an as-needed basis by 100% vote of active Piston’s Wild club members in attendance. Honorary members pay no dues and do not have voting privileges.
Sec. 9 Inactive membership- Members moving out of the area or cannot actively participate in club functions (for an extended period of time) have the option of transferring their membership to an inactive status. Members choosing to convert their membership to inactive must submit a written request to the board of trustees for approval. Inactive members can reactivate their membership by paying the current years dues in full.
Sec. 10 A dependent who is turning 18 and whose family has been with the club for over a year can fill out an application (application fee is waived), and become a member immediately upon payment of club dues and the PNW4WDA dues. (In the case of a mid-year application the PNW4WDA dues will be prorated accordingly.)
ARTICLE IV
FEES AND DUES
Sec. 1 All club members shall pay club dues of $10.00 per year. In addition, all club members must be a paid member, in good standing of the Pacific Northwest 4 Wheel Drive Association paid through the Pistons Wild official roster.
Dues shall be payable on or before January 1, of each year. Members will not be allowed to participate until club dues are paid and will then have 30 days to provide proof of associated membership.
Sec. 2 All club insignia shall be purchased and displayed by active members and their immediate families only.
ARTICLE V
MEETINGS
Sec. 1 This Corporation shall meet regularly on a monthly basis, with the exception of December, at a day and time agreed upon by the majority vote of the members.
Sec. 2 A meeting of officers or trustees shall be held when called by any active member in good standing.
Sec. 3 A special meeting may be called by any officer or any member of The Board of Trustees, or active founding member as needed. A quorum is required over 50% of the voting members
Sec. 4 The order of meetings shall be as specified:
1. Meeting called to order.
2. Call of roll.
3. Read minutes of previous meeting.
4. Read Treasurer report.
5. Delegates report.
6. Events report.
7. Old Business.
8. New Business.
9. Any good of the order.
10. Adjourn.
Sec. 5 Board members will review the minutes from the past year at a Special meeting in January. This will be to determine errors, omissions and follow-up on any outstanding issues.
ARTICLE VI
OFFICERS
Sec. 1 The Corporation Officers shall consist of a President, Vice President, Secretary, and Treasurer who will be elected every year.
Sec. 2 Nomination of officers shall be held at the 4th quarter meetings (Oct., Nov., and Jan.) and elections will be held in January. Dues must be paid in full to be eligible to vote or hold an officer position. New officers will preside at the February meeting. An individual must be a club member for 6 months to be elected to an officer position, however may be appointed to an office.
Sec. 3 There is one elective vote per paid membership.
Sec. 4 A vacancy of any officer other than the President will be filled by appointment by the remaining corporation officers. A vacancy of the presidency will be filled by nominations and an election to be completed within 75 days.
ARTICLE VII
OFFICERS RESPONSIBILITIES
Sec. 1 PRESIDENT: It shall be the duty of the President to preside at all meetings. The President shall have the power to appoint positions or committees as necessary to carry on the activities of the Corporation. The President shall be the Chief Executive of the Corporation and Chairman of the Board of Trustees. The President, with the Secretary or Treasurer shall sign all certificates of membership, deeds, contracts or other instruments necessary to the operation of the Corporation. The President shall take care of all Corporation equipment. It is his/her duty to make sure all necessary equipment gets to each event. If he/she cannot attend an event, he/she must make arrangements to have equipment taken by another club member.
Sec. 2 VICE PRESIDENT: It shall be the duty of this officer to assist the President at all meetings and club functions. During the temporary absence of the President, the Vice-President shall assume the role of president. In the case of a resignation of the president the Vice president shall assume the role of the president until a special election is held to elect a new President. He/She will also be in charge of all new applicants and visitors as far as introductions and necessary forms. The Vice-President is also Sergeant-of-Arms, and as such, maintains order at meetings.
Sec. 3 SECRETARY: The Secretary shall perform all duties connected with reports, correspondence, minutes, history of the organization and record keeping of the Corporation. Any other club member who is an Oregon resident may be the agent of record with the Oregon State Corporation. The Secretary shall take roll and minutes at all club meetings.
Sec. 4 TREASURER: The Treasurer shall handle all receipts, disbursements and funds of the Corporation and shall be required to keep necessary financial records and to submit a financial report at the Corporations regular meetings. Use of any Corporation funds shall require a majority vote of all members present at any regular or special meeting. If approved, the Corporation checks are to be signed by the President, Vice President or Treasurer, who will all be on record at the bank in which the Corporation does business. The Treasurer shall collect membership dues and money from the sale of promotional items and all other club monies. There shall be an annual financial review effective January of each year. Those present shall be at least the President, Vice President and the Secretary (or three Members in good standing).
Sec. 5 THERE SHALL BE NO MONETARY COMPENSATION to any officer, trustee, or any member of the Corporation for work rendered on any Corporation business or activity. No officer or member of the Corporation shall use it as a means of furthering any personal, political, or other aspirations. The organization may vote to pay expenses of any representative. Reimbursement will not be made until receiving receipts. Two officers must initial all receipts.
ARTICLE VIII
APPOINTMENTS
Sec. 1 BOARD OF TRUSTEES: There shall be three (3) trustees consisting of a three (3) year term, a two (2) year term and a one (1) year term. The new trustee for each year shall be appointed by the incoming President. Any vacancy in the board of trustees shall be filled by the current President. The immediate past-president shall be an official member of the board of trustees. In addition, the current President shall serve as Chairman of the Board of Trustees.
This board of five members would be brought in to handle any situations that might reflect poorly on the club as well as to mediate any internal issues the club might encounter. This board may enforce penalties up to and including termination of any member who is deemed to be a threat to the club as a whole or to any individual member of the club. The board of trustees may enforce other penalties or probations without recourse, but are obligated to inform the club membership prior to the termination of any member of the club. This information may be relayed to members either at a club meeting or via electronic communications.
Sec. 2 DELEGATES: The delegates will attend to business meetings so designated by the Corporation which pertain to the Corporations purpose and then report to the members at the next club meeting. Delegates will be appointed by the incoming President.
Sec. 3 SPECIAL EVENTS COORDINATOR: Will be responsible for planning, coordinating, and implementing fundraising activities for the club. The Special Events Coordinator will be appointed by the incoming President.
Sec. 4 SOCIAL EVENTS COORDINATOR: Will be responsible for planning, coordination, and implementing non-motorized social activities for the club including the annual December holiday event. The Social Events Coordinator will be appointed by the incoming President.
Sec. 5 WORK PARTY COORDINATOR: Will be responsible for scheduling and supervising all work parties that involve building or maintaining trails or clean-up of forest areas. This also includes any other forest work tasks in cooperation with the governing land manager or other user groups of the forest. The Work Party Coordinator will be appointed by the incoming President.
Sec. 6 SAFETY & EDUCATION COORDINATOR: Will be responsible for creation, management and distribution of safety and educational materials in alignment with the clubs mission and purpose. This position is also responsible for planning and implementing safety procedures at all club events and activities as well as maintaining the Safety and Education section of the club forum. The Safety and Education Coordinator will be appointed by the incoming President.
Sec. 7 OREGON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Oregon land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Oregon land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Oregon Land Matters Chairperson will be appointed by the incoming President.
Sec. 8 WASHINGTON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Washington land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Washington land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Washington Land Matters Chairperson will be appointed by the incoming President.
Sec. 9 EXECUTIVE DIRECTOR TO THE YACOLT BURN TRAILS SYSTEM: Will be responsible for managing the ongoing relationship between Pistons Wild Motorsports and the Department of Natural Resources for the purpose of developing new trails and maintaining existing OHV trails in the Yacolt Burn State Forest. Responsibilities include ensuring that the club is represented at all TAG Meetings, building working relationships with DNR staff and maintaining positive relationships with other user groups in the forest. This person will be in charge of ensuring responsible execution of any club events and activities that take place in the Yacolt Burn. This person can speak for the club when necessary on issues that affect the progress of trails. This person is allowed to appoint assistants when necessary. The Yacolt Burn Trails Executive Director will be appointed jointly by the current Director, the past President and the current President.
Sec. 10 PUBLIC RELATIONS COORDINATOR: Will be responsible for managing the team that creates, updates and moderates all aspects of the social media including but not limited to the Pistons Wild website, the Pistons Wild Forum, the Pistons Wild Facebook Page, the Yacolt Burn Facebook Page and any future tools that become necessary to the success of the club. This person is ultimately responsible for building and directing a team of individuals that are capable of ensuring that the purpose and intent of the club are accurately represented to the public. It is also this person’s responsibility to ensure that no team contributors use club tools to achieve personal agendas. The Public Relations Coordinator will be appointed by the incoming President.
ARTICLE IX
AMENDMENTS
Proposals to amend this Constitution and By-Laws must be in writing and approved by 100% of members in attendance and by absentee ballots. Such proposals to amend this Constitution and By-Laws must be submitted in writing and in the member’s only section of Piston’s Wild forum at least 30 days prior to the monthly meeting in March or September. Proposed amendments must be presented in writing to Piston’s Wild monthly club meeting AND Piston’s Wild forum to be voted on. Proposals need to be read and open for discussion at 2 club meetings prior to being voted on, unless an emergency exists as determined by the board. Any active member in good standing shall have the right to make a motion. Amendments so adopted will take effect immediately. At least one Founding member must have an opportunity to review the proposals before they are voted on as long as there is an active Founding member in good standing in the club.
ARTICLE X
DISILLUSIONMENT
Distributions of all assets upon dissolution of final liquidation are:
1. Payment of all debts of the Corporation.
2. The return of all loaned equipment.
3. All surplus assets to be given to Doernbecher Children’s Hospital.
ARTICLE XI
LEGAL LIABILITY
Sec. 1 The Corporation shall in no way be legally liable and/or responsible for the actions of its members. All applicants for membership shall sign such an acknowledgement, waiver or disclaimer, which is incorporated into the membership application.
Sec. 2 Competition members of the organization in good standing may utilize the indicator of “Piston’s Wild Racing Team” with the understanding that fair play, good sportsmanship and accordance with governmental laws are a prerequisite for utilization of said indicator.
Sec. 3 All printed materials using “Piston’s Wild” shall be approved in advance by Darel and Crystal Crowder. All requests for uses of the trademarked “Piston’s Wild” must be submitted in writing to Darel and Crystal Crowder for approval at least 60 days prior to publication.
ARTICLE XII
MISCELLANEOUS
Sec. 1 All club members are expected to respect and abide by all state laws while on state roads and while on off-road recreation areas.
Sec. 2 Voting on new officers and members shall be by secret ballot. Prospective members will be notified in writing within one week. Absentee ballots may be cast in writing by members who have to work or are sick, with the approval of the President and the Board of Trustees.
Thank you for your interest in the workings of the Piston's Wild Motorsports Club.
Kind regards,
Crystal Crowder
Club President
(360) 606-1648
* * * * *
PISTON’S WILD, INC.
CONSTITUTION & BY-LAWS
REVISED MARCH 12, 2013
The Constitution and By-Laws were written and devised by the originating Founding members: Crystal L. Crowder, Darel C. Crowder & Bill Manbeck on February 7, 2007.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the January 12, 2010 club meeting in Vancouver, Washington.
The Constitution and By-Laws were revised and accepted by 100% of club members present at the March 12, 2013 club meeting in Vancouver, Washington.
ARTICLE I
NAME AND PURPOSE
Sec. 1 The name of the Corporation is PISTON’S WILD, Incorporated of Ridgefield, Washington. The club will also be known as Piston’s Wild Motorsports.
Sec. 2 The primary purpose of this Corporation is to promote family recreation and to promote the efforts of maintaining off-road recreation in the Pacific Northwest through the use of recreational vehicles and to preserve the land and surroundings, which are traveled. The secondary purpose of this Corporation is to promote coordination with outdoor off-road recreation user groups in the Pacific Northwest by means of integration and education. PISTON’S WILD, Incorporated is a non-profit corporation.
Sec. 3 The mission of PISTON’S WILD, INC. is to serve the interests of motorsports enthusiasts by pursuing, promoting and protecting the future of off road motorsports (competition and recreation) in the Pacific Northwest.
Sec. 4 All PISTON’S WILD, INC. members will abide by the written rules of this Constitution.
ARTICLE II
APPLICATION FOR MEMBERSHIP
Sec. 1 Interested applicants will receive a copy of the application and by-laws.
Sec. 2 Upon submission of application and payment of $25.00 application fee, applicants are required to attend a min of 5 events over the next 12 months in order to determine if the club is the right fit for them. Events must include at least 1 club meeting, 1 official club work party, and 1 official club fun run.
Sec. 3 Upon completion of applicant requirements and min 6 month application period, applicant eligibility will be announced at the next club meeting. Voting on new applicants will be put to the required 100% accepting vote of the active Piston’s Wild club members in attendance at the following scheduled club meeting.
Sec. 4 If for some reason the applicant decides that Piston’s Wild is not the club for them, the applicant needs to notify the Piston’s Wild club sponsor prior to voting and $15.00 of the application fee will be refunded. If Piston’s Wild club members cannot come to a unanimous decision regarding applicant membership, the entire $25.00 application fee will be refunded promptly. Applications on file that have not met min requirements will expire after 13 months and application fee will be forfeited.
ARTICLE III
MEMBERSHIP
Sec. 1 Membership of this Corporation shall be open to the residents of The Pacific Northwest (Washington, Oregon and Idaho), of good moral character and in good standing in the community, over the age of 18 and must possess a desire to compete, spectate or otherwise participate in off-road activities including recreational and/or competition.
Sec. 2 A paid membership to the club includes all of the paying members immediate family members (spouse/significant other, children under 18 years of age. Within 30 days of family membership being voted into the club, the spouse may decide to also be a paying member of the club, therefore receiving the opportunity to possess their own separate vote. Once a year in February, a spouse/significant other that previously opted out or at the time was not eligible may submit a request in writing to be approved by the board of trustees. No application fee will be required, but separate club dues will be required to obtain voting rights upon being approved by the board of trustees.
Sec. 3 New applicants for membership shall be given a copy of the constitution and by-laws. This is the responsibility of the sponsoring member and the active Vice-President of the corporation.
Sec. 4 Each member shall be required to attend one regular meeting and one annual outing each year to remain in good standing.
Sec. 5 Withdrawl of any member of this Corporation shall become effective upon their written notice to any officer of the Corporation.
Sec.6 The member is responsible to inform the Club of any changes in contact information.
Sec 7. Upon termination of Piston’s Wild club membership, either voluntary or involuntary, all Piston’s Wild vehicle insignia(s) must be immediately removed and returned to the club.
Sec. 8 Honorary membership will be awarded on an as-needed basis by 100% vote of active Piston’s Wild club members in attendance. Honorary members pay no dues and do not have voting privileges.
Sec. 9 Inactive membership- Members moving out of the area or cannot actively participate in club functions (for an extended period of time) have the option of transferring their membership to an inactive status. Members choosing to convert their membership to inactive must submit a written request to the board of trustees for approval. Inactive members can reactivate their membership by paying the current years dues in full.
Sec. 10 A dependent who is turning 18 and whose family has been with the club for over a year can fill out an application (application fee is waived), and become a member immediately upon payment of club dues and the PNW4WDA dues. (In the case of a mid-year application the PNW4WDA dues will be prorated accordingly.)
ARTICLE IV
FEES AND DUES
Sec. 1 All club members shall pay club dues of $10.00 per year. In addition, all club members must be a paid member, in good standing of the Pacific Northwest 4 Wheel Drive Association paid through the Pistons Wild official roster.
Dues shall be payable on or before January 1, of each year. Members will not be allowed to participate until club dues are paid and will then have 30 days to provide proof of associated membership.
Sec. 2 All club insignia shall be purchased and displayed by active members and their immediate families only.
ARTICLE V
MEETINGS
Sec. 1 This Corporation shall meet regularly on a monthly basis, with the exception of December, at a day and time agreed upon by the majority vote of the members.
Sec. 2 A meeting of officers or trustees shall be held when called by any active member in good standing.
Sec. 3 A special meeting may be called by any officer or any member of The Board of Trustees, or active founding member as needed. A quorum is required over 50% of the voting members
Sec. 4 The order of meetings shall be as specified:
1. Meeting called to order.
2. Call of roll.
3. Read minutes of previous meeting.
4. Read Treasurer report.
5. Delegates report.
6. Events report.
7. Old Business.
8. New Business.
9. Any good of the order.
10. Adjourn.
Sec. 5 Board members will review the minutes from the past year at a Special meeting in January. This will be to determine errors, omissions and follow-up on any outstanding issues.
ARTICLE VI
OFFICERS
Sec. 1 The Corporation Officers shall consist of a President, Vice President, Secretary, and Treasurer who will be elected every year.
Sec. 2 Nomination of officers shall be held at the 4th quarter meetings (Oct., Nov., and Jan.) and elections will be held in January. Dues must be paid in full to be eligible to vote or hold an officer position. New officers will preside at the February meeting. An individual must be a club member for 6 months to be elected to an officer position, however may be appointed to an office.
Sec. 3 There is one elective vote per paid membership.
Sec. 4 A vacancy of any officer other than the President will be filled by appointment by the remaining corporation officers. A vacancy of the presidency will be filled by nominations and an election to be completed within 75 days.
ARTICLE VII
OFFICERS RESPONSIBILITIES
Sec. 1 PRESIDENT: It shall be the duty of the President to preside at all meetings. The President shall have the power to appoint positions or committees as necessary to carry on the activities of the Corporation. The President shall be the Chief Executive of the Corporation and Chairman of the Board of Trustees. The President, with the Secretary or Treasurer shall sign all certificates of membership, deeds, contracts or other instruments necessary to the operation of the Corporation. The President shall take care of all Corporation equipment. It is his/her duty to make sure all necessary equipment gets to each event. If he/she cannot attend an event, he/she must make arrangements to have equipment taken by another club member.
Sec. 2 VICE PRESIDENT: It shall be the duty of this officer to assist the President at all meetings and club functions. During the temporary absence of the President, the Vice-President shall assume the role of president. In the case of a resignation of the president the Vice president shall assume the role of the president until a special election is held to elect a new President. He/She will also be in charge of all new applicants and visitors as far as introductions and necessary forms. The Vice-President is also Sergeant-of-Arms, and as such, maintains order at meetings.
Sec. 3 SECRETARY: The Secretary shall perform all duties connected with reports, correspondence, minutes, history of the organization and record keeping of the Corporation. Any other club member who is an Oregon resident may be the agent of record with the Oregon State Corporation. The Secretary shall take roll and minutes at all club meetings.
Sec. 4 TREASURER: The Treasurer shall handle all receipts, disbursements and funds of the Corporation and shall be required to keep necessary financial records and to submit a financial report at the Corporations regular meetings. Use of any Corporation funds shall require a majority vote of all members present at any regular or special meeting. If approved, the Corporation checks are to be signed by the President, Vice President or Treasurer, who will all be on record at the bank in which the Corporation does business. The Treasurer shall collect membership dues and money from the sale of promotional items and all other club monies. There shall be an annual financial review effective January of each year. Those present shall be at least the President, Vice President and the Secretary (or three Members in good standing).
Sec. 5 THERE SHALL BE NO MONETARY COMPENSATION to any officer, trustee, or any member of the Corporation for work rendered on any Corporation business or activity. No officer or member of the Corporation shall use it as a means of furthering any personal, political, or other aspirations. The organization may vote to pay expenses of any representative. Reimbursement will not be made until receiving receipts. Two officers must initial all receipts.
ARTICLE VIII
APPOINTMENTS
Sec. 1 BOARD OF TRUSTEES: There shall be three (3) trustees consisting of a three (3) year term, a two (2) year term and a one (1) year term. The new trustee for each year shall be appointed by the incoming President. Any vacancy in the board of trustees shall be filled by the current President. The immediate past-president shall be an official member of the board of trustees. In addition, the current President shall serve as Chairman of the Board of Trustees.
This board of five members would be brought in to handle any situations that might reflect poorly on the club as well as to mediate any internal issues the club might encounter. This board may enforce penalties up to and including termination of any member who is deemed to be a threat to the club as a whole or to any individual member of the club. The board of trustees may enforce other penalties or probations without recourse, but are obligated to inform the club membership prior to the termination of any member of the club. This information may be relayed to members either at a club meeting or via electronic communications.
Sec. 2 DELEGATES: The delegates will attend to business meetings so designated by the Corporation which pertain to the Corporations purpose and then report to the members at the next club meeting. Delegates will be appointed by the incoming President.
Sec. 3 SPECIAL EVENTS COORDINATOR: Will be responsible for planning, coordinating, and implementing fundraising activities for the club. The Special Events Coordinator will be appointed by the incoming President.
Sec. 4 SOCIAL EVENTS COORDINATOR: Will be responsible for planning, coordination, and implementing non-motorized social activities for the club including the annual December holiday event. The Social Events Coordinator will be appointed by the incoming President.
Sec. 5 WORK PARTY COORDINATOR: Will be responsible for scheduling and supervising all work parties that involve building or maintaining trails or clean-up of forest areas. This also includes any other forest work tasks in cooperation with the governing land manager or other user groups of the forest. The Work Party Coordinator will be appointed by the incoming President.
Sec. 6 SAFETY & EDUCATION COORDINATOR: Will be responsible for creation, management and distribution of safety and educational materials in alignment with the clubs mission and purpose. This position is also responsible for planning and implementing safety procedures at all club events and activities as well as maintaining the Safety and Education section of the club forum. The Safety and Education Coordinator will be appointed by the incoming President.
Sec. 7 OREGON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Oregon land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Oregon land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Oregon Land Matters Chairperson will be appointed by the incoming President.
Sec. 8 WASHINGTON LAND MATTERS CHAIRPERSON: Will be responsible for informing and updating Piston’s Wild membership about Washington land matters, by way of obtaining information through verbal, electronic and hard copy distribution from Washington land managers. This information shall be reported at monthly club meetings and posted on the club forum. The Washington Land Matters Chairperson will be appointed by the incoming President.
Sec. 9 EXECUTIVE DIRECTOR TO THE YACOLT BURN TRAILS SYSTEM: Will be responsible for managing the ongoing relationship between Pistons Wild Motorsports and the Department of Natural Resources for the purpose of developing new trails and maintaining existing OHV trails in the Yacolt Burn State Forest. Responsibilities include ensuring that the club is represented at all TAG Meetings, building working relationships with DNR staff and maintaining positive relationships with other user groups in the forest. This person will be in charge of ensuring responsible execution of any club events and activities that take place in the Yacolt Burn. This person can speak for the club when necessary on issues that affect the progress of trails. This person is allowed to appoint assistants when necessary. The Yacolt Burn Trails Executive Director will be appointed jointly by the current Director, the past President and the current President.
Sec. 10 PUBLIC RELATIONS COORDINATOR: Will be responsible for managing the team that creates, updates and moderates all aspects of the social media including but not limited to the Pistons Wild website, the Pistons Wild Forum, the Pistons Wild Facebook Page, the Yacolt Burn Facebook Page and any future tools that become necessary to the success of the club. This person is ultimately responsible for building and directing a team of individuals that are capable of ensuring that the purpose and intent of the club are accurately represented to the public. It is also this person’s responsibility to ensure that no team contributors use club tools to achieve personal agendas. The Public Relations Coordinator will be appointed by the incoming President.
ARTICLE IX
AMENDMENTS
Proposals to amend this Constitution and By-Laws must be in writing and approved by 100% of members in attendance and by absentee ballots. Such proposals to amend this Constitution and By-Laws must be submitted in writing and in the member’s only section of Piston’s Wild forum at least 30 days prior to the monthly meeting in March or September. Proposed amendments must be presented in writing to Piston’s Wild monthly club meeting AND Piston’s Wild forum to be voted on. Proposals need to be read and open for discussion at 2 club meetings prior to being voted on, unless an emergency exists as determined by the board. Any active member in good standing shall have the right to make a motion. Amendments so adopted will take effect immediately. At least one Founding member must have an opportunity to review the proposals before they are voted on as long as there is an active Founding member in good standing in the club.
ARTICLE X
DISILLUSIONMENT
Distributions of all assets upon dissolution of final liquidation are:
1. Payment of all debts of the Corporation.
2. The return of all loaned equipment.
3. All surplus assets to be given to Doernbecher Children’s Hospital.
ARTICLE XI
LEGAL LIABILITY
Sec. 1 The Corporation shall in no way be legally liable and/or responsible for the actions of its members. All applicants for membership shall sign such an acknowledgement, waiver or disclaimer, which is incorporated into the membership application.
Sec. 2 Competition members of the organization in good standing may utilize the indicator of “Piston’s Wild Racing Team” with the understanding that fair play, good sportsmanship and accordance with governmental laws are a prerequisite for utilization of said indicator.
Sec. 3 All printed materials using “Piston’s Wild” shall be approved in advance by Darel and Crystal Crowder. All requests for uses of the trademarked “Piston’s Wild” must be submitted in writing to Darel and Crystal Crowder for approval at least 60 days prior to publication.
ARTICLE XII
MISCELLANEOUS
Sec. 1 All club members are expected to respect and abide by all state laws while on state roads and while on off-road recreation areas.
Sec. 2 Voting on new officers and members shall be by secret ballot. Prospective members will be notified in writing within one week. Absentee ballots may be cast in writing by members who have to work or are sick, with the approval of the President and the Board of Trustees.